Owner Guide

Your complete guide to the Gulfside Villas online platform. Submit forms, access documents, and manage your ownership - all in one place.

Quick Start

Report an Issue
View Documents
Member Portal

Governance Forms

Forms for voting and meeting participation.

Proxy Form

Authorize another owner to vote on your behalf at annual or special meetings.

When you cannot attend a meeting in person

Voting Certificate

Designate a voting representative for multi-owner units.

When a unit has multiple owners and you need to designate one to vote

Approval Requests

Requests that require Board approval before proceeding.

Transfer Approval Request

Required when selling or transferring ownership of your unit.

Before closing on a sale or ownership transfer

Lease Notification

Notify the Board before leasing your unit.

Before you lease your unit to a tenant

Architectural Review

Request approval for modifications to your unit or limited common elements.

Before making any exterior or structural changes

Service Requests

Report issues, submit feedback, or request assistance.

Maintenance Request

Report maintenance issues in common areas.

When you notice a problem in common areas (pool, parking, building exterior, etc.)

Complaint / Feedback

Submit concerns, complaints, or suggestions to the Board.

For rule violations, neighbor concerns, or general feedback

Hardship Payment Plan

Request a payment plan for assessment delinquency.

If you're experiencing temporary financial hardship

Documents & Policies

Access governing documents and Board-adopted policies.

Governing Documents

Declaration, By-Laws, Articles of Incorporation, Rules & Regulations

Policies

Collections Policy, Hardship Policy, and other Board-adopted policies

Member Portal

Secure access to financial information and member resources (login required).

Financial Reports

Annual budgets, quarterly statements, and tax returns

Meeting Minutes

Board meeting and annual meeting minutes

Insurance

Association insurance certificates and coverage details

Member Directory

Contact information for unit owners

Need Help?

Can't find what you're looking for? Have a question not covered here? Contact the Board directly.

Contact the Board